1. Information We Collect

We may collect the following categories of information:

• School and institutional details
• Administrator and staff information
• Student and parent records
• Attendance, examination, and academic data
• Usage analytics and login activity
• Browser, device, and technical information

2. How We Use Data

Information collected may be used to:

• Provide and maintain platform services
• Improve user experience and performance
• Generate reports and analytics
• Send attendance, fees, and academic notifications
• Maintain platform security and monitoring
• Provide technical support and assistance

3. Data Sharing & Disclosure

Orbitclap does not sell or rent institutional data.

Information may only be shared:

• With authorized users of the institution
• With your consent
• To comply with legal obligations
• With trusted infrastructure or hosting providers
• For platform security, maintenance, or operational support

4. Data Security

We implement industry-standard technical and organizational security measures.

• Encrypted HTTPS connections
• Secure authentication systems
• Role-based access control
• Protected server infrastructure
• Monitoring for threats and vulnerabilities
• Regular system updates and maintenance

5. Data Retention

We retain information only for as long as necessary to provide services, comply with legal obligations, resolve disputes, maintain backups, and enforce agreements.

6. User Responsibilities

• Ensure accuracy of uploaded data
• Maintain confidentiality of account credentials
• Obtain consent from students or parents where required
• Use the platform lawfully and ethically

7. Cookies & Sessions

Orbitclap may use cookies, session storage, and related technologies to maintain secure logins, improve user experience, remember preferences, and analyze platform usage.

8. Your Rights

Depending on applicable laws, users may have the right to:

• Access personal information
• Request corrections or updates
• Request deletion of applicable data
• Request restriction of processing

9. Policy Updates

We may update this Privacy Policy periodically. Continued use of the platform after updates constitutes acceptance of the revised policy.

10. Limitation of Liability

While we implement reasonable security practices, Orbitclap cannot guarantee absolute security or uninterrupted availability. We are not liable for losses caused by internet failures, third-party issues, or unauthorized access resulting from user negligence.